Moving a complete team of personnel, let alone high-value material, electronics, and machinery is a demanding task. There are a lot of moving components in an office transfer, both literally and figuratively.
Obviously, you must relocate all of the items, but you must also consider the satisfaction of your staff, as well as transitional workflows, reorganization, adjustment periods, and far more. Adjusting to a different office is just as time-consuming as relocating to a home. You have large, cumbersome furniture, challenging gadgets, and numerous rooms’ worth of trinkets to pack.
Important steps for moving your office
Transferring offices is a full-time job in and of itself, especially if you have a large corporation with a large number of people to manage.
Make a to-do list and a schedule.
Start by organizing your thoughts about what needs to be done in order of significance on your excel sheet and word doc. Begin by making a list of items that must be completed immediately, then move on to items that can wait.
When you’re writing every item, give it a due date so you can be holding yourself/others responsible for when it’s due. It’s sometimes simpler to go backward. Ensure that your timeframe and your workers’ timelines are all in sync so that everyone is ready for the transition.
Estimate that it will take at least just a few months to prepare and execute your office moving, as well as a few weeks to have everything hooked up and ready to go. Also, don’t forget about the budget for your move—knowing what you’d have to spend is crucial.
Discover the perfect moving company.
Before planning your move, experts always recommend doing some research and collecting quotes from at least 3 different reputable office moving companies, but even an office move may get extremely expensive, very quickly, you should look at a few more.
If you have the funds, consider hiring a filled moving company to handle all of your packings, along with packing, unloading, and unboxing. You should pick a qualified and certified office moving company for your office moving.
Select a move coordinator.
If you’re planning to divide the labor, having a designated move supervisor who can assist and follow up on every step to ensure that everything goes smoothly is still crucial. An executive assistant seems to be generally the best candidate for this, but you could also hire someone with prior experience with professional relocations.
Getting Your Moving Service Into Action
Organize a phone and face-to-face meeting with your workers before taking the big move. Internal communication can be perplexing at times. This face-to-face meeting is necessary to address any questions that your staff may have right away.
Schedule a meeting a few days prior to the major relocation. Also, make sure that all of your workers’ boxes are labeled. Examine your blueprint; does it correspond to the layout of your new office?
Keep in mind you go over the plan along with all the employees ahead of time so there are no surprises on moving day. Ensure that you are present for the overall change and performance, and everybody arrives on time.